KLAMATH COUNTY REPUBLICAN CENTRAL COMMITTEE BYLAWS
REVISED OCTOBER 11, 2012
ARTICLE I - AUTHORITY
- Authority: The Oregon Republican Party has elected to participate in elections for precinct committee persons as provided in ORS 248.015 to 248.029, as amended. All references to those statutory provisions in these bylaws are conditioned upon the party's intention to rely upon those statutes. If the party elects not to be bound by those statutes, all references to those statutes in these bylaws shall be null and void. The ORP Bylaws do not bind the County Central Committees to comply with any portion of Chapter 248, unless the Oregon Republican Party specifically agrees to be bound by any portion of Chapter 248.
- General: The County Central Committee shall adopt bylaws to be approved by the State Executive Committee. These bylaws shall become effective upon their adoption and shall govern the Klamath County Republican Central Committee until amended or rescinded. The Central Committee shall provide a current copy of bylaws and rules to the ORP State Central Committee no later than November 30 of each even-numbered year.
ARTICLE II - MEMBERSHIP
- The Klamath County Republican Central Committee (hereinafter referred to as the Central Committee) shall consist of one (or more) precinct committeeman and one (or more) precinct committeewoman as provided in ORS 248.015 to ORS 248.029 from each voting precinct in the county, and the officers and delegates and alternate delegates elected by them.
- Qualifications of Office
- Qualifications for an elected precinct committee person shall be limited to the requirements imposed on filing form SEL 105 and also signing the oath of office, after election, as follows: "I ____________ do solemnly swear that I will perform the duties of Republican precinct committee person to the best of my ability, so help me God". Guidelines for precinct committee person are in the Klamath County Precinct Committee Handbook
- Term of Office
- The term of office of an elected precinct committee person is from the 24th day after the date of the biennial primary election until the 24th day after the date of the next following biennial primary election (ORS 248.015 (6).
- Officers of the Central Committee and Delegates and Alternate Delegates to the State Central Committee shall hold office from the biennial organizational meeting until the following biennial organizational meeting.
- Vacancies in Office
- Qualifications for Precinct Committee Persons to Fill a Vacancy.
- When a precinct committee person resigns by filing written notification of resignation with the County Clerk, the County Clerk shall notify the Central Committee. When a precinct committee person ceases to be registered in the precinct in which the committee person was elected, or a precinct adjoining that precinct within the same county, changes political party registration,or dies, the Central Committee shall notify the County Clerk. Upon receipt of notification, the County Clerk determines that the notification is correct and removes the name of the person from the list of committee persons and declares the office vacant (ORS 248.024).
- The Central Committee, by a majority vote, at any duly called meeting may select a person to fill a vacancy in the office of precinct committee person providing such person has been a member of the Party for 180 days, is registered in the precinct in which the vacancy exists, or registered in a precinct within the same county adjoining that precinct.
- The Central Committee may require the person to be present when elected, but otherwise shall have no additional rules or requirements other than those imposed on filing form SEL 105 and signing the same oath of office as an elected precinct commitee person.
- The Chairman shall give written notice of the selection to the County Clerk. (ORS 248.026)
- A person selected to fill a vacancy in the office of precinct committee person may be removed from office at the pleasure of the Central Committee, but otherwise shall hold the office for the unexpired term and shall have the powers, duties, and privileges of an elected committee person except shall not vote on the election of officers at the biennial organizational meeting.
- Vacancy In The Elected Position(s) On The Executive Committee
- Vacancy in the position of Chairman shall be filled by a vote of the Central Committee within 60 days of the vacancy. The Vice-Chairman shall assume the position of the Chairman until the election is held.
- All other vacancies shall be filled by a vote of the Central Committee at the next scheduled meeting.
- Notice of said vacancies shall be given with the official call of the meeting.
- Nominations shall be from the floor under Robert's Rules.
- Qualifications for Precinct Committee Persons to Fill a Vacancy.
- Qualifications of Office
- All legally qualified Republican candidates and elected Republican officials of cities, county, state and federal office, residing within the county, and the Chairman of Klamath County Young Republicans and the Chairmen of the Republican Women's Clubs shall be members of the Central Committee and may attend meetings with the right to enter into discussion, but may not make a motion or vote unless they are also a Central Committee Person (elected or appointed).
ARTICLE III - BIENNIAL ORGANIZATIONAL MEETING
- Meeting: Upon the call of the retiring Chairman of the Central Committee, the Central Committee shall hold an organizational meeting no earlier than the date of the General Election and no later than November 25 of even numbered years. A quorum for the Biennial Organizational Meeting shall consist of at least thirty percent (30%) of the newly elected precinct committee persons.
- Notice: The retiring Central Committee may prepare a written notice designating time, date and place of the organizational meeting. No later than the 10th day after the biennial primary election, the notice shall be filed with the County Clerk. The Chairman of the retiring Central Committee shall oversee the mailing of the notice by the County Clerk when the County Clerk mails the certificate of election or acceptance of office required by ORS 248.023 (1).
- No later than the 31st day after the biennial primary election, the Chairman of the retiring Central Committee shall obtain from the County Clerk a list of the precinct committee persons elected and certified pursuant to ORS 248.023.
- A second copy of the notice of the biennial organizational meeting shall be mailed no sooner than 13 days andno later than 10 days prior to the date of the meeting to all certified precinct committee persons elected during the primary election of the year or appointed pursuant to county rule. A copy of the notice shall also be sent to the ORP Central Committee no later than 10 days prior to the date of the meeting. (ORS 248.033(3).
- Purpose: The purpose of the meeting is to elect officers for the county Central Committee, andto elect delegates and alternate delegates to the State Central Committee pursuant to State Bylawsand as provided in Article V of these bylaws,and to address any other business indicated on the agenda mailed with the official call of the meeting.
- Transfer of Property: At the organizational meeting, the retiring officers shall cause all property, records, and funds owned or controlled by the Central Committee to be delivered to the newly elected officersof the newly organized Central Committee.
- Notice to the State Central Committee: Within five business days of the county organizational meeting, the newly elected Chairman of the Central Committee shall cause notice to be provided in writing of the names of each delegate and alternate delegate to the State Central Committee, and shall provide a copy of county bylaws and rules to the State Central Committee. The notice shall include a list of the newly elected officers.
- Notice to County Clerk: Within five business days of election, the newly elected Chairman shall cause a notice to be provided to the County Clerk designating the newly elected Chairman as the official authorized to communicate with and receive notices from the County Clerk on behalf of the Party's affiliation within the county. The notice shall include a list of the newly elected officers.
- Notice to Secretary of State: Within five business days of election, the newly elected Chairman shall cause all appropriate forms to be filed with the Secretary of State's office which will provide adequate notice to that office of the change in party leadership and which will officially transfer responsibility for Contribution and Expense reporting to the new officers.
- Failure to Organize: In the event that a County Central Committee fails to organize, the Chairman of the ORP State Central Committee may appoint a temporary County Chairman for the purpose of calling an organizational meeting. The temporary chairman shall call an organizational meeting within 60 days of his/her appointment. Until officers and delegates are duly elected, but in no event for a period which exceeds 60 days, the temporary chairman may represent the Central Committee as a temporary delegate to the ORP State Central Committee.
ARTICLE IV - REGULAR & SPECIAL MEETINGS
- Regular meeting of the Central Committee shall be called by the Chairman at least three (3)times during even numbered years. During odd numbered years, meetings shall be called at least two (2)times.
- An Official Call shall be mailed out to the entire membership a maximum of 13 days and a minimum often (10) days prior to any official meeting of the Central Committee.
- The Official Call for all meetings shall have as a part of that call the date, time, and place of the meeting, and a meeting agenda indicating subjects to be discussed at the meeting.
- A petitioned meeting shall be called by the Secretary when requested by 30% of the voting membership.
- A quorum for all meetings shall consist of at least 10%of the duly elected and appointed precinct committee persons and at least one officer and two other members of the Executive Committee.
- No business shall be transacted at any meeting until a quorum is present. Failure to give the required 13 to 10 days notice of the meeting shall invalidate the business of the meeting.
ARTICLE V - NOMINATIONS AND ELECTION OF OFFICERS AND STATE DELEGATES
A. Number: There shall be six (6) elected officers of the Central Committee: Chairman, Vice Chairman, Second Vice Chairman, Third Vice Chairman, Secretary, and Treasurer. Based on the number of Republican voters registered in the County for the primary election, other delegates and alternate delegates to the State Central Committee shall be elected at the same time and in the same manner as the officers at the biennial organizational meeting.
B. Qualifications for Office: Elected officers need not be members of the County Central Committee. Any person who has been a registered Republican in Klamath County for six (6) months, and is currently living within the county shall be eligible to hold office.
C. Nominating Committee:
- At a regular meeting held no sooner than sixty-two (62) days and no later than twenty-five (25) days prior to the Biennial Organizational Meeting a Nominating Committee shall be elected, to consist of no fewer than four (4) members from the elected precinct committee persons. Members of the Nominating Committee shall meet to elect a Chairman and Secretary from their own members immediately after the election.
- The Nominating Committee shall present a slate of qualified candidates for officers and state delegates as provided in Article V, A and B of these bylaws.
- A Copy of the report of the Nominating Committee shall be submitted to the Secretary no later than fifteen (15) days prior to the election meeting to be mailed to the membership with the Official Call to the Biennial Organizational Meeting.
- Nominations shall be open from the floor at the election meeting if consent to serve has been obtained from the nominee.
D. Election: The election of officers, delegates, or alternate delegates shall be without form of pre-screening or nomination by committee. The method of nominations shall be "open nominations" from the floor with consent of the nominees in accordance with Robert's Rules of Order at the meeting duly called for that purpose.
- The vote for contested offices shall be by secret ballot. This does not allow pre-printed ballots to be used unless ballots are printed after all nominations from the floor are closed for each selection.
- A teller committee shall be appointed by the Chairman. The tellers report is entered in full in the minutes, becoming part of the official records of the Central Committee.
- Only newly elected precinct committee persons may vote to fill these positions at the biennial organizational meeting.
E. Recall: At any duly called meeting, any one or all of the elected officers of the Central Committee may be recalled by a majority vote of the quorum present, provided that a petition signed by more than one- half of the precinct committee persons shall have been filed with the Secretary at least fourteen (14) calendar days prior to the meeting. Upon receipt of said petition, the Secretary shall notify, in writing, the officer (s) to be recalled and the Central Committee at least ten (10) days prior to said meeting, that a recall vote will be held at the meeting and, if requested in said petitions (s), that if such officer is recalled, a special election will be held at such meeting to fill the vacancy created.
ARTICLE VI - DELEGATES TO THE STATE CENTRAL COMMITTEE
- Delegates to the State Central Committee shall be the Chairman and the Vice-Chairman.
- In the absence of the Chairman and/or Vice Chairman, the Secretary and Treasurer shall serve as Alternate Delegates to the State Central Committee. As designated Alternate Delegates, they do not require a proxy.
- The number of other delegates from the county shall be based on the number of Republican voters registered for the Primary election divided by 15,000. If the remaining number exceeds 7,500, one additional delegate shall represent the county. Such delegates, and an equal number of alternates, shall be elected at the same time and in the same manner as county officers are elected.
- Both delegates and alternate delegates shall be ranked by the number of votes each receive in the election. It is the duty of the Central Committee to supply the State Party office with the election totals for those rankings. Proxy holders will be seated according to the ranking of the delegate or alternate they are replacing.
- Delegates to the State Party Convention called each year in which a general election is held, shall be the Delegates or Alternates to the State Central Committee. Additional delegates to the convention on the basis of one delegate or alternate for every 5,000, or major fraction thereof, registered Republicans in the county as of the biennial primary election shall be elected at a meeting called for that purpose. Said meeting shall be held no sooner than 25 days after the biennial primary.
- Each delegate shall be a delegate-at-large, and shall have only one vote. No proxy shall be allowed at the State Party Convention.
ARTICLE VII - THE EXECUTIVE COMMITTEE
- The Executive Committee shall consist of the six (6) elected officers of the Central Committee, the delegates, and alternates to the State Central Committee, and such standing committee chairmen as the Chairman shall appoint. The Executive Committee shall not have more appointed voting members than elected members. The Chairman of the Central Committee shall be the Chairman of the Executive Committee.
- A quorum shall consist of one-half of the membership of the Executive Committee. Regular meetings of the Executive Committee shall be called by the Chairman at least 4 times per year.
- Powers and duties of the Executive Committee: Subject to the direction of the Central Committee and to the provisions of these Bylaws, the Executive Committee shall:
- Carry on the business of the Central Committee during the interval between Central Committee meetings.
- No later than 90 days after the organizational meeting the Executive Committee shall prepare a biennial budget to be submitted to the Central Committee for final adoption. The Executive Committee shall review the budget on an annual basis by March 31. Any increase shall be submitted to the Central Committee for approval.
- The Executive Committee shall analyze issues referred to it by the Central Committee, by a Standing Committee or by the Chairman.
- The Executive Committee shall approve, deny or revise reimbursement for expenses requested prior to being paid by the Treasurer.
- Executive Committee members shall automatically be on the committee for the annual fund raising event. Chaired by the Ways and Means Chairman.
ARTICLE VIII - POWER AND DUTIES OF THE CHAIRMAN
In addition to performing the duties outlined in other articles of these bylaws and the duties of any organizational president, the Chairman shall:
- Have general charge of the affairs of the Republican Party, subject to the control of the Central Committee, carry out the business and appoint committees such as, but not limited to Finance, Candidate's Assistance, and Precinct Organization to manage the campaigns of the Central Committee.
- Call meetings as prescribed by these Bylaws.
- Appoint a legal advisor who shall serve without pay, except may be reimbursed for actual expenses incurred, limited to amount authorized under an approved budget.
- Make a report to the Central Committee at each meeting. This report shall include a summary of the Chairman's activities and the activities of the Executive Committee during the interval between meetings of the Central Committee.
- Sign legal documents with the Secretary and shall sign checks with the Treasurer.
ARTICLE IX - POWERS AND DUTIES OF THE VICE- CHAIRMAN
- The Vice-Chairman, 2nd Vice-Chairman, and 3rd Vice-Chairman shall have such powers and performsuch duties as may be assigned by the Chairman, the Central Committee and the Executive Committee.
- If the Chairman is temporarily unable to perform the duties of the office, the First Vice-chairman shall perform and assume all of the duties of the office. If the office of the Chairman becomes vacant, the Vice Chairman shall serve until a replacement for the Chairman is elected by a vote of the Central Committee within 60 days of the vacancy.
ARTICLE X - POWERS AND DUTIES OF THE SECRETARY
- The Secretary shall be responsible for keeping the minutes of all meetings of the Central Committee andof the Executive Committee in books provided for that purpose.
- The Secretary shall be responsible for mailing all notices of the meetings of the Central Committee and Executive Committee, on call of the Chairman.
- The Secretary shall be authorized along with the Treasurer to sign checks in the absence of the Chairman.
ARTICLE XI - POWERS AND DUTIES OF THE TREASURER
The Treasurer shall:
- Act as fiscal agent of the Central Committee for the receipt and disbursement of all funds, and keep a complete account of all receipts and disbursements.
- Pay all bills promptly when authorized under the provision of an approved budget or when directed by the Central Committee or Executive Committee. In case of doubt as to authority for paying a bill he/she may require a written order from the Executive Committee.
- Make a financial report at each Central Committee meeting of all receipts and disbursements.
- Be required to co-sign all checks written on the general funds of the Central Committee with either the Chairman or Secretary.
- Prepare a biennial financial statement to be presented to the County Clerk and Secretary of State, showing all receipts and disbursements, or any other reports as required by law. (ORS 260)
ARTICLE XII - FISCAL AND FINANCIAL POLICIES
- The Executive Committee shall present a biennial budget to the Central Committee for approval.
- The Central Committee shall provide, in its budget, an expense allowance for the Chairman. Vice-Chairman, and such other persons as may appear advisable.
- Detailed vouchers for expenses incurred on behalf of the Central Committee shall be prepared by the individual, and submitted to the Treasurer. The Executive Committee shall approveor deny reimbursement for expense requested prior to being paid by the Treasurer.
- The Central Committee shall pay the following expenses provided that budgeted funds are available as determined by the Executive Committee:
- Registration for delegates or their alternates or proxies to State Central Committee meetings and to the State Republican Convention.
- Reimburse travel expenses at a rate not to exceed 50% of the prevailing US government policy per mile for each mile traveled by the most direct regularly traveled route.
- Other types of expense reimbursement requests may be considered by the Executive Committee at its discretion.
ARTICLE XIII - SPECIAL POLICIES
- The right to endorse or not to endorse candidates and the right to recommend the passage of defeat of any measure or bill in the name of Klamath County Republicans, shall be reserved to the Central Committee when it has approved such endorsements or recommendations by a majority vote of the quorum present at any duly convened meeting.
- The Central Committee shall not endorse a candidate for primary election if two or more Republican candidates are running, but they shall seek to recruit at least one candidate for each office.
- Nothing in this article shall be construed as to interfere with the right of any individual acting in his own behalf to approve or to disapprove of any candidate or measure or to contribute to the campaign fund of any candidate or measure.
- Standing Committees shall present to the Executive Committee, for non-binding review and comment, any Standing Committee recommendations deemed headed to the full Central Committee for vote.
- The Central Committee shall have the power, by majority vote, to repeal or reviseany action taken by the Executive Committee or by the Chairman, except such action(s) that would be inconsistent with the Oregon State Election Laws, provided further that Central Committee Person(s) desiring the Central Committee to consider such a repeal or revision said Person(s) shall so stipulate in writing to the Secretary and the Secretary shall include the request on the agenda of the next official call.
ARTICLE XIV - PARLIAMENTARY AUTHORITY
The rules contained in the current "Robert's Rules of Order Newly Revised" shall govern the Central Committee in all cases in which they are applicable and in which they are not inconsistent with these bylaws, or with special rules of procedure that may be adopted by the Central Committee, or with filed organizational documents of the ORP.
ARTICLE XV -AMENDMENTS
- These bylaws shall be deemed automatically and immediately amended to conform to any statute or party rule now in force or hereinafter to be enacted with which these bylaws are inconsistent.
- At any duly convened meeting of the Central Committee, these bylaws may be amended by a two-thirds (2/3) vote of the quorum present, provided that notice of the proposed amendment has been mailed with the official call of the meeting.
- Amendments to these bylaws may be proposed by Central Committee action. Executive Committee recommendation, or upon request of any standing committee or member.
The official call 13 to10 days prior to the meeting shall include a copy of the proposed amendments to be voted upon at the meeting.
Adopted: June 13, 1983
Amended: January 17, 1984; March 3, 1986; January 14, 1991; October 13, 1992; August 4, 1994; September 16, 1999, and September 11, 2008,